HR & staff management
Your whole staff lifecycle in one place
Lecturers, administrators and support staff each come with contracts, leave, qualifications and appraisals. Soma360 keeps it all together, reminds you before documents expire, and lets staff handle their own requests.
Nothing expires unnoticed
Reminders for contracts, licences and certifications before they lapse.
Self-service for staff
Staff apply for leave, see their details and acknowledge notices themselves.
HR at a glance
Headcount, leave, turnover and upcoming expiries on the HR dashboard.
HR & staff management
Staff records and positions
A complete record for every staff member, linked to their position, department and campus.
- Staff profiles with qualifications and documents
- Positions, departments and campuses
- Contracts with start and end dates and probation
- Onboarding and offboarding checklists, including asset assignment
HR & staff management
Leave and attendance
Configurable leave types and balances, with approvals. Staff clock in for their shifts.
- Leave types and entitlements
- Leave requests and approvals
- Shifts and staff clock-in
- Who is away today and in the next 30 days
HR & staff management
Performance and development
Run appraisal cycles with goals and KPIs, and keep a record of training and continuing professional development.
- Appraisal cycles with goals and KPIs
- Lecturer workload
- Training and CPD records
- Disciplinary cases with outcomes
HR & staff management
Notices and self-service
Publish HR notices that staff must acknowledge, and give every staff member a "My HR" page for their own requests.
- HR notices with acknowledgement tracking
- My HR: profile, leave, payslips and requests
- Expense claims and salary advances through approval workflows
- Expiry reminders for contracts and documents
How it works
HR & staff management, step by step
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1
Onboard
Invite staff, record their contract and run the onboarding checklist.
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2
Manage
Leave, shifts, workload and notices run day to day.
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3
Develop
Appraisals and CPD are recorded each cycle.
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4
Offboard
The offboarding checklist recovers assets and closes access.
Who uses it
Built for everyone involved
HR officers
Manage records, contracts, leave and appraisals.
Heads of department
Approve leave and appraise their teams.
All staff
Use My HR for leave, payslips and requests.
FAQ
Questions about HR & staff management
Can staff apply for leave themselves?
Yes. Staff apply from My HR and the request goes to the right approver.
Does it remind us before contracts expire?
Yes. Contracts, licences and certifications trigger reminders before they expire.
Is HR connected to payroll?
Yes. Staff records feed payroll, and approved expense claims and salary advances flow into the next payroll run.
Works together with
Related features
See how Soma360 fits your institution
Tell us how your institution works and we will focus the demo on your records, departments and workflows. Prefer to explore alone? Start a 30-day free trial.